Important FAQS

A Notary Public is an individual who satisfies an individual state’s requirements and obtains a commission to verify the authenticity of signatures and signer’s identities on many types of documents.

Commerce depends on the integrity of documents such as real estate deeds; financial contracts and agreements; and other legal and health care forms and documents. In order for some of these documents to be accepted, they are required to be notarized to help deter fraudulent activity. With the advent of computers, technology and the Internet today, there is an increasing amount of identity theft and corporate corruption that require businesses and organizations to have some form of checks and balances. Notarization acts as a balancing tool to help protect the public as well as the businesses from illegal and intentional fraudulent activities.

All notarization fees are based on the California Government Code 8211 which allows notaries to charge a maximum of $15 per each notarized signature and an additional travel fee, which must be disclosed separate from the notary service.

A process server’s main job is to deliver legal documents to an individual or party named in the action. The purpose of process service is to place the party on notice that an action has begun or that a relevant document has been filed in the case. Some documents in a legal action must be served in a specific manner.

We will attempt any serve designated as a rush service within 24 hours of the receipt of documents and payment (Additional Rush Fee of 35.00). If we do not serve the subject on the first attempt, we will make a minimum of two follow up attempts daily (Total of 3 Attempts). This could occur if the subject is not home or evading service.

We will attempt any serve designated as routine within 72 hours of the receipt of documents and payment. If the subject is not served on that first attempt, we will make a minimum of two follow up attempts every three days (Total of 3 Attempts).

No, in California a person cannot refuse to accept service. If we can identify a person on whom legal service can be made either personally or by sub-service and they refuse to “accept” the documents, we can absolutely still serve them.

It is common for subjects to try to refuse served papers. Because of this, courts may recognize “drop service.” Also known as service by refusal, drop service is the act of placing the papers near the subject. The key to drop service is that we act professionally, follow all applicable statutes and immediately document what happened.

An “Apostille” is a form of authentication issued to documents for use in countries that participate in the Hague Convention of 1961. A list of countries that accept apostilles is provided by the US State Department. If the country of destination is not a Hague Member, then those documents will need to be authenticated at the Country of Destination’s Embassy/Consulate.

A mobile notary public will come to your location to notarize your documents. They travel to banks, financial institutions, business offices, residences and other facilities. They offer convenient service hours and will schedule appointments for evenings and weekends as well as regular business hours. The State of California allows a notary to charge a travel fee in addition to the mandated $15.00 per signature fee.

  • From State of California Notary Handbook Paper Identification Documents, Identity of the signer can be established by the notary public’s reasonable reliance on the presentation of any one of the following documents, if the identification document is current or has been issued within five years (Civil Code section1185(b)(3) & (4))
  • An identification card or driver’s license issued by the California Department of Motor Vehicles;

  • A United States passport; Other California-approved identification card, consisting of any one of the following, provided that it also contains a photograph, description of the person, signature of the person, and an identifying number:

  • a. A passport issued by a foreign government, A valid consular identification document by a consular from the applicant’s country of citizenship.   

  • b. A driver’s license issued by another state or by a Canadian or Mexican public agency    authorized to issue driver’s licenses;   

  • c. An identification card issued by another state;   

  • d. A United States military identification card with the required photograph, description of the person, signature of the person, and an identifying number. (Some military identification cards do not contain all the required information.);   

  • e. An inmate identification card issued by the California Department of Corrections and    Rehabilitation, if the inmate is in custody; or any form of inmate identification issued by a Sheriff’s department, if the inmate is in custody in a local detention facility;   

  • f. An employee identification card issued by an agency or office of the State of California, or an agency or office of a city, county, or city and county in California.

  • Elite Certification for Notary Signing Agent via  https://www.notary2pro.com/ Nov. 2019

  • National Notary Association (NNA) Notary Signing Agent Certified, Nov. 2019

  • Background checked by Calif. Dept. of Justice and FBI

  • 15K Bonded and Insured (Errors & Omissions $100,000)
  • Certified to Do Live Scan Fingerprinting
  • Process Server Certified in California. Exp: June 10, 2023
  • E-doc’s Proficient: Can handle all Digital requirements

  • Dual tray laser printer – PCL 6 Emulation

  • Epson ES-500W (Scan Back Ready)

  • Comcast High Speed Business Internet

An Affidavit of Service, also called a Proof of Service, is a signed document provided to you by your process server upon completion of serving your documents. Proof of Service states when, where, and who was served. There are a number of other affidavits that can be provided to you as a client. For instance, an Affidavit of Due Diligence may be provided if the person to be served cannot be located. It is your responsibility to make sure the proof gets filed with the court. For an extra fee, we will file it for you. However, we will only file for you if specifically instructed to do so.

Service of process is the deliverance of legal documents that officially request someone’s presence in court. There are several ways to serve someone with these documents, including Substituted Service.

Substituted service is when the process server is able to serve you indirectly by giving the documents to another court-approved friend or family member (18 Years or Older), publicly publishing the process, sending it via snail mail, or dropping it off at your workplace. The number of the above methods that are allowed as well as how they are overseen varies according to the level and jurisdiction of federal, state, and local court systems. Whatever the governing entity is, this process is conducted with strict requirements to ensure that there is no possible way that the service fails.

Many types of court documents need a proof of service filed with the court once completed. Once we complete the serve, we will prepare the proof of service and send it back to you. In addition, you may be required to have the document notarized. Although I am also a Notary Public I cannot notarize any Proof of Serve documents that I have completed, as this would be a conflict of interest.

It is your responsibility to make sure the proof gets filed with the court. For an extra fee, we will file it for you. However, we will only file for you if specifically instructed to do so.

If the country of intended use does not participate in the Hague Convention, documents being sent to that country can be “Authenticated” by the U.S. State Department and the appropriate Embassy/Consulate.

Exceptional Notary’s website. We are in the business of providing mobile notary services including Loan Signings, Live Scan Services, Fingerprint Rollings, Living Trust, Health Care Directives and other General Notary Work to clients in the Solano County area of Northern California.

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